PublishOne uses personal data to identify a user and to connect that user to the role and related tasks of the client organisation’s work process. The following personal data is managed in PublishOne:
User Name – the user’s name as entered by the user or client representative
User Email – the user’s email address, which is the identification used in the login process.
Furthermore, the data is used to prevent unauthorised access to PublishOne and can be used to provide support to the user.
The User Name is used for the following purposes:
The User Name is the representation of the user in the PublishOne user interface
The User Name is used to assign the user to content (for example a document) held in PublishOne
The User Name is used in the work process history information.
The User Email is used for the following purposes:
To identify the user at login and to provide secure access
To secure the registration process
To identify the user in the usage of PublishOne, i.e. when managing the client organisation’s content data
To allow the user to receive email notifications regarding work process steps
To provide the client organisation with a support point-of-contact
To potentially provide system related updates to the user.
PublishOne uses so-called ‘cookies’ to assist in the usage of the web application. Please refer to the PublishOne Cookie Policy to understand the purpose of that usage.
The content held and managed in PublishOne is owned by the client organisation. This potentially allows the client organisation to store personal data in the application, but outside the control of PublishOne. Example locations are:
A document or asset created in PublishOne
Meta Data configured in PublishOne
Attachments stored in PublishOne
Notes added to PublishOne.
The management of that data is the responsibility of the client organisation.
Similar to most websites, PublishOne uses so-called ‘cookies’ to assist in the usage of the web application. We use cookies for the following purposes:
Authentication - PublishOne uses cookies to identify you when you visit our website and as you navigate our website
Status – PublishOne uses cookies to help us to determine if you are logged into our website
Personalisation – PublishOne uses cookies to store information about your preferences and to personalise the website for you
Security – PublishOne uses cookies as an element of the security measures used to protect user accounts, including preventing fraudulent use of login credentials, and to protect our website and services generally
Analysis - PublishOne uses cookies to help us to analyze the use and performance of our website and services.
The following tables show the details of the cookies in use. Information about session cookies can be found here.
|
ai_session, ai_user, ai_authUser |
|
|
Type |
Non-Tracking |
|
Purpose |
Application insight for data analytics. See https://azure.microsoft.com/en-us/services/application-insights/ for more information. |
|
Link to personal data? |
No |
|
Type of cookie |
Session |
|
Third party cookies? |
No |
|
ARRAffinity |
|
|
Type |
Non-Tracking |
|
Purpose |
Tells our infrastructure which server to handle the request. |
|
Link to personal data? |
No |
|
Type of cookie |
Session |
|
Third party cookies? |
No |
|
__RequestVerificationToken, .AspNetCore.Antiforgery.* |
|
|
Type |
Non-Tracking |
|
Purpose |
To prevent Cross-Site Request Forgery (CSRF) security attacks. |
|
Link to personal data? |
No |
|
Type of cookie |
Session |
|
Third party cookies? |
No |
|
PublishOne.EM, .AspNetCore.Identity.Application, idsrv.session, .AspNetCore.Cookies |
|
|
Type |
Non-Tracking |
|
Purpose |
Used for authenticating a user after being logged in. This will be removed when logging off. |
|
Link to personal data? |
Yes |
|
Type of cookie |
Session |
|
Third party cookies? |
No |
|
.AspNetCore.Correlation.oidc.*, .AspNetCore.OpenIdConnect.Nonce |
|
|
Type |
Non-Tracking |
|
Purpose |
Temporarily used during login |
|
Link to personal data? |
No |
|
Type of cookie |
Session |
|
Third party cookies? |
No |
|
__cfduid |
|
|
Type |
Third party |
|
Purpose |
The "__cfduid" cookie is set by the CloudFlare service to identify trusted web traffic. It does not correspond to any user id in the web application, nor does the cookie store any personally identifiable information. See here. |
|
Link to personal data? |
No |
|
Type of cookie |
Unknown |
|
Third party cookies? |
Yes |
https://publishone.nl/PublishOne%20Standard%20Terms%20&%20Conditions.pdf